The Marians of the Immaculate Conception is hiring an Administrative Assistant Expert

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Marians of the Immaculate Conception and an Administrative Assistant

The Marians of the Immaculate Conception is hiring an Administrative Assistant Expert

Profile of the Marians of the Immaculate Conception

The Congregation of Marian Fathers of the Immaculate Conception is a Catholic religious community dedicated to spreading devotion to the Blessed Virgin Mary, the Divine Mercy message, and supporting spiritual growth throughout the world.
The Marians serve the Church through pastoral ministry, publishing, education, and community outreach. Based at the National Shrine of the Divine Mercy in Stockbridge, Massachusetts, the Marians are committed to living out faith through service, prayer, and communication.
To learn more about our ministry, please visit TheDivineMercy.org.

Details of the Post

The Marians of the Immaculate Conception are seeking a full-time Administrative Assistant to support day-to-day operations at the National Shrine.
This role requires professionalism, attention to detail, and a deep understanding of the Catholic faith.
The Administrative Assistant will be responsible for assisting with clerical and organizational duties, preparing books and materials for internal projects, and providing essential administrative support to various departments within the Congregation.
This is an on-site position; remote work is not available.
The chosen candidate will join a faith-based, mission-driven environment, contributing directly to the Marian Fathers’ ministries.

Major Tasks

As an administrative assistant, you will play a vital role in ensuring the smooth flow of information and operations within the organization. Your daily responsibilities will include:

Preparing and editing documents, books, and special materials related to internal projects and Marian publications.
Supporting development and maintenance of the official website and digital materials for the Marians of the Immaculate Conception.
Performing clerical and administrative tasks with accuracy and efficiency, including data entry, filing, correspondence, and scheduling.
Managing phone calls, mail, and emails while maintaining a courteous and professional tone at all times.
Coordinating communication between departments to support ongoing initiatives and deadlines.
Assisting in organizing meetings, events, and special projects connected to the Marian Fathers’ ministry.
Upholding strict confidentiality when handling sensitive documents or information.
Providing general office assistance, including maintaining supplies, updating databases, and supporting the Shrine’s administrative needs.

Eligibility Criteria

To succeed in this position, the ideal candidate should demonstrate both administrative competency and a strong personal commitment to the Marian mission.

Needed Qualifications

5–7 years of relevant administrative or clerical experience in a professional setting.
Excellent written and verbal communication skills in English.
Strong word processing and computer literacy, including proficiency in Microsoft Office (Word, Excel, Outlook).
Exceptional organizational skills with the ability to multitask, prioritize, and meet deadlines.
Demonstrated ability to work independently while contributing to a collaborative team environment.
A respectful and discreet approach to all matters, with adherence to confidentiality and integrity.
Ability to adapt quickly to changing priorities and project requirements.

Addendum Qualifications

Knowledge of the Catholic faith, its traditions, and terminology.
Experience working in a faith-based or non-profit organization.
Strong attention to detail and accuracy when preparing reports, documents, or publications.
Commitment to professionalism, reliability, and positive communication.

Remuneration

The Congregation of Marian Fathers offers a generous benefits package and a salary commensurate with professional experience. Benefits may include health insurance, paid vacation, and other employee support programs. Specific details will be discussed during the interview process.

This position provides a unique opportunity to work in a peaceful, spiritually enriching environment on the beautiful grounds of the National Shrine of The Divine Mercy in Stockbridge, MA. Employees often describe this setting as both fulfilling and inspiring—a workplace that strengthens faith while providing meaningful service.

Reasons for Joining the Marian Fathers

Working with the Marians of the Immaculate Conception means joining a community that values faith, compassion, and excellence. You will contribute to projects that touch lives across the globe, from publications and prayer initiatives to the Divine Mercy outreach that brings hope and healing to millions. The Marians offer not just a job, but an opportunity to serve a greater mission rooted in prayer, humility, and devotion.

Application Path

If you meet the qualifications and feel called to serve in this important administrative role, please follow the instructions. Applicants should be prepared to include a resume or CV detailing relevant experience, along with professional references. The position will remain open until filled.

The Marians of the Immaculate Conception is hiring an Administrative Assistant Expert

Marians of the Immaculate Conception and an Administrative Assistant

Profile of the Marians of the Immaculate Conception

Details of the Post