Regional Coordination Officer (P-3) – Vienna
Job Reference Number: 16941
Position Title: Regional Coordination Officer (Professional)
Grade: P-3
Duty Station: Vienna, Austria
Contract Type: Fixed-term, 1 year (with the possibility of extension)
Recruitment Type: Professional Category
Vacancy Type: Internationally Recruited Position
Closing Date: 15 October 2025, 23:59 Geneva local time
Introduction
The International Organization for Migration (IOM), established in 1951, is the leading United Nations organization in the field of migration. IOM works closely with governments, intergovernmental institutions, and civil society partners to promote humane and orderly migration.
With its global footprint, IOM is committed to supporting migrants, strengthening cooperation between states, and responding to the growing challenges of migration management. The organization’s mission is to ensure migration benefits all, balancing humanitarian concerns with development objectives.
The IOM takes pride in fostering an inclusive, respectful, and professional work environment. To learn more about its work culture, visit IOM Workplace Culture.
Encouragement of Diversity and Representation
Applications are strongly encouraged from:
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Nationals of IOM non-represented member states (See below)
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Internal IOM staff (first-tier candidates).
This aligns with the IOM’s commitment to equity, diversity, and gender balance across all levels of the organization.
First-tier candidates include:
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Internal candidates.
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Candidates from IOM non-represented member states: Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, and Vanuatu.
Second-tier candidates include:
All other qualified external candidates, except nationals of the above states and competent women, who are considered first-tier.
Organizational Context
The Regional Coordination Officer (RCO) will be based at the IOM Regional Office in Vienna, working under the direct supervision of the Regional Director (RD). The officer will also coordinate closely with other regional office units, IOM headquarters, sub-regional offices, and key external partners.
This position plays a crucial role in:
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Supporting regional leadership.
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Setting strategic priorities.
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Coordinating planning and communication across the Europe and Central Asia (ECA) region.
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Ensuring smooth operational oversight of IOM’s activities.
Major Responsibilities
1. Planning and Management Support
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Provide direct backstopping support to the Office of the Regional Director, including the coordination of COCFs, liaison with the SRO in Brussels, and outreach to Chiefs of Mission (COMs) and Heads of Office (HOOs) in the ECA region.
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Support the RD in managing the Regional Office, particularly in strengthening regional coordination mechanisms and advocacy strategies.
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Provide conceptual support to regional decision-making processes, including strategic planning and development, in close collaboration with the Regional Policy and Liaison Officer (RPLO) and the Regional Planning, Monitoring, and Evaluation Officer (RPMEO).
2. Coordination Functions
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Collect inputs from relevant units to prepare updates and briefings for the RD.
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Draft presentations, reports, and talking points for high-level internal and external meetings.
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Monitor organizational developments and facilitate seamless collaboration and information sharing with IOM Headquarters and other regional offices.
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Act as the focal point for regional planning, reporting, and monitoring initiatives.
3. Substantive Support
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Draft, review, and coordinate responses to communications, background papers, status reports, and donor-related documentation.
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Research policy, strategy, and management issues relevant to the region.
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Represent IOM at donor briefings, UN meetings, and regional coordination events when requested.
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Undertake official duty travel within the region as required.
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Perform other tasks as assigned by the Regional Director.
Required Qualifications and Experience
Education
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Master’s degree in Political Science, International Relations, Law, Social Sciences, Business Administration, or a related field from an accredited academic institution, with five years of relevant professional experience; or
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Bachelor’s degree in the above fields with seven years of relevant professional experience.
Professional Experience
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Proven experience in the coordination and management of executive offices or units.
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Strong background in supporting and advising executive leadership.
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Track record in organizing and coordinating regional and international events or meetings.
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Professional expertise in migration and development, including field-based project development, management, and reporting.
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Proven experience liaising with governments, donors, academia, international organizations, and NGOs.
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Experience working with or as a migrant is considered an advantage.
Skills
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Exceptional written and verbal communication skills.
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Strong organizational and interpersonal abilities.
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Demonstrated ability in strategic thinking and problem-solving.
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Knowledge of project management and the project cycle.
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Leadership and team-building skills with the ability to build trust across diverse groups.
Languages
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Required: Fluency in English (oral and written).
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Desirable: Working knowledge of another UN language (Arabic, Chinese, French, Russian, or Spanish). Knowledge of a regional language is a strong advantage.
Required Values and Core Competencies
All IOM staff must uphold the organization’s five core values:
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Inclusion and respect for diversity
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Integrity and transparency
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Professionalism
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Courage
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Empathy
Core Competencies (Level 2)
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Teamwork: Builds collaborative relationships across units.
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Delivering Results: Produces timely and high-quality outcomes.
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Knowledge Sharing: Promotes learning and innovation.
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Accountability: Takes ownership of tasks and outcomes.
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Communication: Communicates clearly and effectively, adapting messages for diverse audiences.
Additional Notes
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Professional staff are required to be mobile and may be reassigned within IOM duty stations globally.
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The appointment is subject to medical clearance, visa/residency requirements, and security clearance.
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IOM operates a zero-tolerance policy for sexual exploitation and abuse, harassment, discrimination, or abuse of authority.
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IOM never charges application, recruitment, or training fees.
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Applicants are advised to apply only through the official portal.
Application Procedure
Candidates must apply through the IOM e-Recruitment system.
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External applicants: Apply Here
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Internal applicants: Please submit your application via the internal IOM portal.
Only shortlisted candidates will be contacted.
Why Apply for This Position?
This is an exciting opportunity to work with one of the most respected UN-related organizations in the field of migration. As a Regional Coordination Officer in Vienna, you will contribute to shaping strategies, strengthening regional partnerships, and ensuring effective governance of migration. You will also gain valuable international experience in a multicultural environment at the heart of Europe.
